Executive Directive

Capital Planning, Maintenance and Development



The Executive Directive – Capital Planning, Maintenance and Development outlines how Catholic Education Western Australia Limited (CEWA) supports the aspirations of local communities to build and maintain quality Catholic schools and care centres with the Christian vision of the human person and improved educational outcomes for every student at the core of all planning and decision making.

Sources of authority

Catholic Education Commission Western Australia Stewardship Policy – Effective February 2021.


  1. All Catholic students, insofar as resources permit, should be able to access a Catholic education.
  2. Capital planning, maintenance and development proposals are underpinned by rigorous child-safe principles and educational rationale.
  3. Proposals are informed by an analysis of data relevant to the local context and state-wide trends.
  4. Financial modelling demonstrates affordability at both the local and system level.
  5. Proposals are developed through a just, and equitable process, involving participation of key stakeholders.
  6. CEWA operates within all relevant political, economic, legal contexts, and complies with all relevant Federal, State legislation and Local government regulations.
  7. CEWA is committed to maintaining its schools to ensure the growth of the Catholic faith, life and culture, the health and safety of our communities, support educational performance, and present our schools in an attractive manner. Schools should avoid affluence and ostentation in the design of facilities and the choice of materials (Mandate 33, 39)
  8. Maintaining school facilities promotes effective resource management, providing a clean and safe environment for students and staff, and creating physical settings that encourage learning. Effective school maintenance planning, both short and long-term, protects capital investment and minimises occupational health and safety risks.


  1. Systemic Planning for Access and Growth.
    • The principal must ensure the Executive Directive – Change of School Operation, guides any changes to school enrolment, amalgamation, de-amalgamation or closure.
    • In determining the need for additional places, either in new or established schools, appropriate demographic research will underpin decision making.
    • The identification and purchase of appropriate school sites to meet demand for Catholic school places into the future is a joint Diocesan/CECWA responsibility.
  2. A principal must follow the Building Quality Schools – A framework for Capital Planning and Development in Western Australian Catholic Schools when guiding local level development and facility design.
  3. Principals who wish to undertake a construction project must work with the Capital Team to prepare a Capital Development Plan (CDP) and seek approval in accordance with CECWA Delegations of Authority. The CDP must be costed and must outline proposed building elements, elemental costings, and applicable debt servicing income and assistance. Only one stage at a time can be formally approved subject to funding and an assessment of debt repayment capacity.
  4. In the execution of CDPs that are approved for funding, principals must follow the Building Project Processes and Procedures, which will be provided by the Capital Team before the commencement of the project. This document sets out the processes to be followed once a project and funding arrangements have been approved.
  5. A principal must follow:
    • School Maintenance Planning Guidelines;
    • CEWA’s Asbestos Management Plan requirements;
    • CEWA’s Bush Fire Management planning requirements;
    • Guidelines for management of other hazardous materials (e.g. potable water flushing requirements) that CEWA may issue from time to time.


This Executive Directive is reviewed annually by the Executive Director.
Effective date
February, 2021
Date of last amendment
Date of policy review
Version number